Free Property Inspection Checklist and Condition Report

Property areas to include

• Site and exterior: access, grading, drainage, visible envelope, roofs where safely observable, doors, windows, balconies, rails, and external equipment.
• Interior rooms: ceilings, walls, floors, doors, glazing, fixed joinery, outlets, lighting, heating or cooling, and visible moisture signs.
• Wet areas: fixtures, seals, ventilation, water flow, drainage, cabinetry, and visible leakage or staining.
• Building services: accessible panels and equipment, labels, controls, alarms, obvious damage, and recorded test status within your scope.
• Shared or ancillary areas: stairs, corridors, parking, storage, plant rooms, landscaping, and amenities where relevant and authorized.

How to use the checklist

1. 1

   Name the purpose

   Record whether this is a baseline, routine condition, maintenance, handover, acquisition, or move-out inspection.

2. 2

   Define access and limits

   List inaccessible rooms, concealed conditions, systems not operated, and any specialist areas excluded from the visit.

3. 3

   Follow a fixed route

   Move exterior to interior and room by room, using the same ceiling-to-floor sequence.

4. 4

   Describe and photograph findings

   State exact location and visible condition; pair context and detail images when evidence is helpful.

5. 5

   Prioritize follow-up

   Separate urgent risks, maintenance, monitoring, and items needing assessment by a qualified professional.

Example condition entry

First-floor bedroom, northeast corner below window: irregular paint blistering and brown staining extends approximately 300 × 180 mm. Surface felt dry at 10:15 on 14 August 2026; no invasive testing performed. Property manager to arrange moisture-source assessment before cosmetic repair. Priority: High.

This entry distinguishes observed evidence from an unconfirmed cause and records the inspection limitation. If active leakage, unsafe electrical conditions, gas odor, structural movement, or another urgent concern is suspected, use the appropriate emergency or qualified-professional route immediately.

Choose meaningful priorities

• Urgent: immediate safety concern, active water entry, loss of a critical service, or rapidly worsening damage—escalate promptly.
• High: condition likely to cause significant damage, access loss, or service interruption if delayed.
• Routine: normal maintenance or repair that should be planned and tracked.
• Monitor: no immediate work confirmed; record a baseline and a date or trigger for reinspection.

Keep a portable record

FieldCheck’s local autosave helps protect the working session, but it is device and browser dependent. Export a dated PDF for the human-readable record and JSON or CSV for backup or analysis. Store sensitive reports under your organization’s access, retention, and deletion controls.